Becki Trachsel-Hesedahl - 2013 Artists in Action President

Sunday, October 31, 2010


For over a year the AiA Board has been creating specifications for a new AiA Member Database System. The cost of this project is in part being offset by recent grant AiA received from the Oregon Arts Commission. Below is an abbreviated description of the project for those who have any interest in the "nuts & bolts" of the AiA Member Database Project. This project is being implemented by Design Dance and is only possible by the generous pricing structure that Design Dance offers non-profit organizations such as AiA. Thank You Design Dance!

The really GREAT part of having all the AiA member information in a database is that it only gets inputted ONCE which greatly reduces the chances of "key punch" errors as well as GREATLY reducing the labor and time to make AiA email lists and "Our Members" web page current. I think having this database will greatly increase the possibility of recruiting board members and officers in the future since they will not have to know any specific applications.

Project Description:

Create an member management system to perform the following tasks:

Basic online member management system includes:

Secure admin login

Member management page to add/edit edit members.

Automatically update the member mailing system with current e-mails.

Automatically send a welcome message for new members.

Our Members page will automatically display member information from the new system.

Admin Report to display member information.

New Member Sign-Up Screen includes:

Sign-up screen for new users to enter their information and pay their 1st membership dues online.

Automatically process member payments option includes:

Automatically send an e-mail with a payment link to any upcoming renewals.

Also ability to send an individual renewal message.
Online payments will be processed through PayPal (www.paypal.com).

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